Hello.
We’re Square

Hello.
We are Square

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a#jump

Square™ believe it’s time for facilities management to change.

Square™ believe it’s time for facilities management to change.

We believe there is a far better way of keeping buildings compliant and well maintained. Square™ challenge the traditional methods to get better results, simplify the process to make it easier for you and help deliver customer success. Square™ will be there to support you all of the way.

Find all your facilities management needs in the Square™ App.

a#problem

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A Common
Problem…

A Common
Problem…

We all know facilities management can
be stressful, costly and time consuming.

Let’s consider a familiar scenario.

We all know facilities management can
be stressful, costly and time consuming.

Let’s consider a familiar scenario.

It’s winter and it’s cold. A building’s heating system breaks down so a staff member calls the facilities manager to report the issue. The facilities manager then calls the M&E maintenance provider to fix the issue. And so it goes, a cycle of endless chasing with information passing between multiple contacts over the following days until the issue is resolved. Not to mention the occasions where an engineer cannot resolve an issue due to missing parts, and the whole process starts again. 

On top of day to day problems such as these, there’s also a whole host of issues and worries that come with being responsible for anything from a part of a building to a whole portfolio of buildings:

How do I know that my building(s) are safe and compliant?

How do I know that my building(s) are safe and compliant?

How can I quickly see and prioritise works and actions from such a long to do list?

How can I get to the right documents quickly?

How do I know how much I’m spending on running my building(s)?

What if the building is evacuated and I need the COSHH file but its been left in the building?

How can I identify if there is a trend of common faults within my building(s)?

How can I effectively deal with out of hours issues with minimum hassle?

How do I manage all of my subcontractors effectively and efficiently?

The list goes on. Don’t you wish it could be easier?

a#howitworks

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Here’s how
it works… 

Here’s how
it works… 

Centred around one, 
easy to use, always accessible app.
Square™ compiles critical data of your assets and stores them in one place. Your facilities issues can be resolved with just a few clicks, providing you with all the up to date information you need in real time. Making successful service delivery and effective communication simple.

Centred around one, 
easy to use, always accessible app.
Square™ compiles critical data of your assets and stores them in one place. Your facilities issues can be resolved with just a few clicks, providing you with all the up to date information you need in real time. Making successful service delivery and effective communication simple.

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Map
We undertake a meticulous review of your FM needs, from how your current setup works through to your documentation, regulation status and so on.

Map
We undertake a meticulous review of your FM needs, from how your current setup works through to your documentation, regulation status and so on.

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Organise
We collate, organise and upload all necessary information to the Square™ App – a one stop shop to stay up-to-date.

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Maintain
Engineers are assigned to your facilities and are fully informed in terms of both the general maintenance status and specific job details.

a#meettheapp

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Meet the App…

Meet the App…

The Square™ App is home to all your facilities management needs. Log in from your smartphone, tablet or computer from any location.

The Square™ App is home to all your facilities management needs. Log in from your smartphone, tablet or computer from any location.

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Square™ puts all the tools for effective facilities management in one place.

Square™ puts all the tools for effective facilities management in one place.

No more multiple systems.
Say goodbye to complexity.
Say hello to Square™.


No more multiple systems.
Say goodbye to complexity.
Say hello to Square™.


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Absolute visibility
combined with real
time automation

Absolute visibility
combined with real
time automation

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Business resilience
+ data integrity with
cloud hosting

Business resilience
+ data integrity with
cloud hosting

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A bespoke software
platform with visions for
the future

A bespoke software
platform with visions for
the future

a#features

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The feature
set…

The feature
set…

1. Reactive Maintenance
The Square™ 360 viewer allows you to easily identify your reactive tasks to enable a first-time fix.

2. Planned Maintenance
The system automatically books in Planned Preventative Maintenance  to meet your Service Level Agreements linking to the correct disciplines and materials needed.

3. Document Control
All of your documents are saved and stored in the right place for easy access. You can assess anything you need from anywhere, and from any device that can access the internet. If you need version control, amendments or disposal, this is the place to do it.

4. Cost Control
Square™ cost control means that after delivery of the works, you will only pay for the actual hours worked and value of materials used. The amount will be reduced if the forecasted labour and parts were shown not to be needed by the information we receive via the app. All quotations and uplifts costs are automatically generated based on the pre-agreed asset information contained within the system.

5. Incident + Accident Reporting
The system allows you to record any incident or accident from anywhere, at any time – making it easier to report as and when issues arise and ensuring real-time capture of incident and accident data.

6.Reporting + Analytics
The Square™ App has a quick and easy dashboard to view Key Performance Indicators, monitor performance and monitor spend.

1. Reactive Maintenance
The Square™ 360 viewer allows you to easily identify your reactive tasks to enable a first-time fix.

2. Planned Maintenance
The system automatically books in Planned Preventative Maintenance  to meet your Service Level Agreements linking to the correct disciplines and materials needed.

3. Document Control
All of your documents are saved and stored in the right place for easy access. You can assess anything you need from anywhere, and from any device that can access the internet. If you need version control, amendments or disposal, this is the place to do it.

4. Cost Control
Square™ cost control means that after delivery of the works, you will only pay for the actual hours worked and value of materials used. The amount will be reduced if the forecasted labour and parts were shown not to be needed by the information we receive via the app. All quotations and uplifts costs are automatically generated based on the pre-agreed asset information contained within the system.

5. Incident + Accident Reporting
The system allows you to record any incident or accident from anywhere, at any time – making it easier to report as and when issues arise and ensuring real-time capture of incident and accident data.

6.Reporting + Analytics
The Square™ App has a quick and easy dashboard to view Key Performance Indicators, monitor performance and monitor spend.

7. Work Planner
Work is automatically booked to meet pre-scheduled dates in line with compliance tasks to ensure activities are completed on time and with complete transparency.

8. Project Management
The app can be utilised to work with your project methodology, helping you to manage your project resources and budgets.

9. Property Management
Square™ allows you to fully manage your portfolio from the public realm to the building fabric and beyond. All of your buildings information is collated, automatically organised and made available in one place.

10. Workflow Management
Manage all your tasks on one easy to use dashboard, from reporting to allocation, through to completion.

11. Helpdesk Support
Square™ features a unique live chat capability available for staff to communicate with engineers, contractors and clients meaning real time communication is available 24/7.

12. System Support
Our in-house team can support you to navigate the system, make changes to your package and accommodate your requirements as they change. This service is available 24/7.

7. Work Planner
Work is automatically booked to meet pre-scheduled dates in line with compliance tasks to ensure activities are completed on time and with complete transparency.

8. Project Management
The app can be utilised to work with your project methodology, helping you to manage your project resources and budgets.

9. Property Management
Square™ allows you to fully manage your portfolio from the public realm to the building fabric and beyond. All of your buildings information is collated, automatically organised and made available in one place.

10. Workflow Management
Manage all your tasks on one easy to use dashboard, from reporting to allocation, through to completion.

11. Helpdesk Support
Square™ features a unique live chat capability available for staff to communicate with engineers, contractors and clients meaning real time communication is available 24/7.

12. System Support
Our in-house team can support you to navigate the system, make changes to your package and accommodate your requirements as they change. This service is available 24/7.

24/7. 365.
We are here to help.
To book a meeting or watch a demo, just drop us a line.

24/7. 365.
We are here to help. To book a meeting, demo, or a cup of tea, drop us a line.

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© Square

© Square

hello@square.fm / +44 (0) 1992 804460

hello@square.fm
+44 (0) 1992 804460